Transparency Policy

Transparency statement for
Westham Parish Council

1. Introduction

Transparency is a fundamental principle of good governance within parish councils across the United Kingdom. This policy outlines the council’s commitment to openness, accountability, and accessibility of information, ensuring residents can understand, engage with, and scrutinise council operations.

2. Purpose

The purpose of this Transparency Policy is to:

  • Promote trust between the council and the community
  • Ensure information is published in a timely, clear, and accessible manner
  • Comply with relevant legislation, including the Freedom of Information Act 2000, Data Protection Act 2018, Environmental Information Regulations 2004, and the Transparency Code for Smaller Authorities

3. Scope

This policy applies to all parish council members, staff, committees, and any individuals acting on behalf of the council.

4. Key Principles

4.1 Openness

The council will publish accurate and relevant information regarding decisions, policies, and spending. Meetings, agendas, and minutes will be made publicly available unless confidential or exempt.

4.2 Accountability

The council will make financial information accessible, including annual budgets, financial statements, and details of expenditure above statutory thresholds.

4.3 Accessibility

Information will be provided in formats that are easy to understand, and alternative formats will be offered upon request where reasonable.

5. Publication Requirements

The council will publish the following information on its website or noticeboard:

  • Meeting schedules, agendas, and approved minutes
  • Annual governance and accountability returns
  • Details of councillor responsibilities and contact information
  • Asset registers
  • Contracts and procurement information, where required
  • Payments over £500 (or other statutory thresholds)

6. Public Participation

The council encourages residents to engage with council activities by:

  • Allowing public questions during council meetings
  • Providing accessible contact channels for enquiries
  • Publishing consultations and responses on key decisions

7. Freedom of Information (FOI)

Residents may request information not routinely published. The council will respond to requests in compliance with FOI legislation and within statutory timeframes.

8. Data Protection

Personal data will be processed lawfully, fairly, and transparently in accordance with the Data Protection Act 2018 and the UK GDPR. The council will not disclose personal information unless legally permitted.

9. Review and Monitoring

This statement will be reviewed annually or in response to legislative changes. The council is responsible for ensuring compliance and addressing any breaches.

Last Updated: 01/11/2025